Information of Company Secretary

According to the Companies Ordinances (Cap 622), section 474, each company should have one secretary. The post can be acted by one of the directors. If the secretary is an individual, he/she has to disclose a Hong Kong address; if the secretary is a legal entity, it must have a registered office or business office in Hong Kong.

The Responsibilities of a Corporate Secretary are as follows:

1. Notify shareholders to attend meetings and prepare minutes;
2. Handling new shares allotment and transfer of shares;
3. Maintain company records in respect to the information of shareholders, directors, the secretary and registered office; and
4. Filing the annual return and documents including but not limited to allotment of shares, change of shareholders, directors or secretary and their particulars to Companies Registry.

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